You want guests to truly enjoy your party and be able to let their hair down! That means protecting them, even from themselves, positively and discreetly. So security is a key consideration.

Proper event security is an "unsung hero" at your event. The measure of successful security is that you didn't see it but "nothing unexpected happened". Guests feel comfortable and enjoy themselves in safety from start to finish.

Hiring professionals
If you're serious about guests' safety, contract security professionals.  But check personnel qualifications and the company's track record before hiring. Most security personnel have basic security licenses - this may not be adequate for your requirements.

Effective security personnel are trained to discreetly handle emergency or potentially violent situations so guests are never bothered. Not surprisingly, some of the best are former army and police officers.
Your event security company should be able to provide site and risk assessment, as well as recommending the number of security personnel and security features you'll need for the type of event you're holding.

Security checklist for home-based or smaller events
Start by looking at obvious practicalities. Are there dark areas within the venue or grounds that could harm guests - that unlit pathway to the toilets; the rickety steps; that loose tiling on the dance floor; those unshielded power points and cables?  You'll also want to check the following:

¥ safety of the interior and surrounds of the venue;
¥ safety of entrance and exits to the venue;
¥ exceeding the venue's legal capacity - guests should be comfortable;
¥ local Council noise regulations;
¥ traffic access - can emergency vehicles easily access the site?
¥ the presence of a safe, lockable cloakroom;
¥ a first aid kit appropriate for the size of your event or qualified first aid officer or  medic;
¥ easy access to drinking water;
¥ safe transport close to the venue;
¥ that neighbours know you're holding a party and have your direct contact number;
¥ that local police are notified, seven days in advance (legally, police can remove gatecrashers);
¥ that emergency numbers are available to you and assistants.

Keep an eye on guests (mingle with the main crowd); avoid drinks in open containers that can be spiked; and designate smoking areas within the venue so smokers stay in safe areas.

Security for large events
If planning a large or special event with VIP guests, security needs increase. Ask a professional event security company to do a site inspection on your chosen venue and formulate a risk assessment at early pre-production stage. The security company, along with local State Emergency Services, Fire Brigade and council can then help you drafting Emergency Management and Evacuation Plans. The SES can inform you of possible fire hazards and weather concerns.

This chapter continues in Party Magazine